1. Members present: Kristin Hines, Roger Masenthin, Glenda Harvey, Tom Flowers, Jeffery Ladner, John Ewy, John Swayze, CJ Wettstein
2. Agenda: Kismet Library, SW District Forrester, and POW were added under Old Business. Annual Report was added under New Business. Stands approved with additions.
3. Minutes: Roger noted in 5. Dan Meyerhoff is the Assistant State Conservationist for Field Operations (not area supervisor). John Ewy moved to approved minutes as corrected; John Swayze seconded, motion passed.
4. Financial Report –
a. Report stands as presented.
b. Roger will clarify treasurer’s new address and check on reimbursement for Leadership Conference and SW States conference with the State Association Treasurer.
c. Kristin will work with Roger to have letters sent to County Commissioners to reappoint or appoint a representative to the Board. The letter needs to include an invitation to have them recommend a member at large (b/c of by-law changes).
5. Coordinator’s Report: The Dodge City NRCS Area office is closing; Hays area office is going to supervise the western part of the state. Gray, Ford, Meade, Clark keeps District Conservationist the same. The Coronado area will stay under the same administrative people. Roger shared info on National RC&D week established for Sept. 23-29, 2007. We are sending out a press release. Roger will email the electronic Press Release and Kristin will update with Coronado info and send back to Roger. The press release must be out by Sept. 14, 2007.
6. Projects & Activities Update:
a. Farm Safety Day for Kids – Tom Flowers handed out a report and pictures. CJ moved to donate $100 to Clark County Safety Day; Kristin seconded, motion passed. Gray County has an Ag Day with FFA and Conservation District. Jeff is emailing info about Ag Day to Roger and Dollie.
b. Adopt-a-Bike – LeAnn in Hodgeman County has requested 28 bikes. Roger is emailing adopt-a-bike forms. The Board noted that not all the bikes are perfect; some issues with questions on easy maintenance were discussed. Board discussed pursuing partnerships in individual counties for helmets and bike safety. Giving a flier/sticker/brochure about wearing a helmet and bike safety was discussed.
c. Windbreak Renovation – NRCS Representatives met with Dan Meyerhoff this last month looking at mid-October to have Inventory of Windbreaks (Phase 1) complete. They are looking at all windbreaks. Roger needs to follow-up with Ron and Dan. Project has good support from agency. NRCS field staff will do inventory.
d. FHFH – Roger talked with Gail; both processors are in. State association is contemplating raising the processors fee, but nothing set. Roger is going to call the processors to find out how they want the deer dressed when they are brought in and make arrangements to get 07/08 agreements signed, log in/out sheets updated and bags at the lockers. We are giving deer meat recipes with the meat again and an article needs to go out.
7. Old Business – all but following items were tabled
a. Webpage and Newsletter – Glenda did talk with Ed about some problems.
b. Walk-In Birding – Tom Flowers has adequate number of processors with acreage if KSW&P will do contract (commit). Kristin moved to adopt walk-in birding as a project; CJ seconded, motion passed. Roger left a message for Ken Brunson about following up with Meade as pilot project. Tom is contacting the KOS and Roger will work with him to draft a letter for Glenda to sign. Roger will also work with Tom on project forms.
c. Kismet library voted to become a regional library. They want to know how RC&D can help. Roger is calling library back and giving project form so we can learn what they want from RC&D.
d. SW District Forester is being replaced. Right now, we may work through the NW and South Central Foresters. Glenda asked what this meant for Kismet Tree City.
e. 2008 POW – CJ moved to adopt Farm Safety Day for Kids, Adopt a Bike, FHFH, and Walk-In birding as projects in 2008 plan; Kristin seconded, motion passed. Board approved 2007 POW Wrap-Up: nonprofit workshop, adopt-a-bike, FHFH, and Rotary dictionary projects are completed for 2007. 2008 POW carry over projects are AFA and Windbreak Restoration.
8. New Business
a. Annual Meeting: will be held as a regular meeting on November 1 at 1:00 pm. Location is at DC3 (DCCC).
b. State RC&D meeting: No one from Coronado attended. Roger handed out some highlights from the speaker. Nonprofit Management workshop by Sara Knight will be in Wichita the end of November.
c. Roger shared USDA Rural Development – Community Development Academy. Roger is willing to work with Glenda to send a letter to USDA Rural Development requesting that Coronado/RC&D in SWKS want to host the fourth Community Development Academy.
d. The Annual Report needs to be done by November 1 meeting.
e. Kristin will send a condolence card to Rodger DeGarmo and family.
9. Announcements: None
10. Next meeting date: November 1, 2007 Location – DC3 in Dodge City
11. Adjournment: Glenda adjourned